Thank you all for your patience in booking your hotel rooms! We know that the hotel was completely swamped when the bookings opened, despite us warning them in advance!, and many of you have had difficulty getting through. The popularity of IDWCon is unprecedented for 2023 and, particularly with the nearby Cork Airport Hotel not taking bookings at this time, there was a rush to get rooms booked. We apologise for any inconvenience caused. Also, we know that most people were greeted with a warm, friendly Irish welcome, but we were disturbed to hear that some responses were curt and far less gracious. Please be assured, we relayed this feedback to the hotel and they are very apologetic. They will be following up with extra training and assure us that we will all receive the warm, professional welcome we have come to expect from the hotel when we arrive next October.

We know that most of you managed to make the booking you wanted but some people ran into difficulties. There are now some updates on hotel bookings that may or may not be relevant to you depending on your current status:

If you are happy with your room booking:

Perfect! No need to do anything more - we’ll see you next year!

You booked a room but were unable to get the Thursday and/or Monday night:

The hotel only reserves a certain amount of rooms at the IDWCon-rate and the Fri-Sun are the most popular, so had more rooms allocated at that rate. They have now freed up some extra rooms for us at the IDWCon rate, so if you would like to extend your stay you can ring them now to extend your booking. Please note: if your room is not available at IDWCon rate for the night you wish to book, you can still request to book the room at the ‘best available room rate’. This rate will be more expensive than our rates, and changes according to the season, but it could be available for you.

You did not get a room and would like one:

The hotel is setting up a Room Booking Waiting List for people who missed out on our rooms. If you wish to be on this list you must ring them directly. Also, please note, while our IDWCon rate rooms are sold out, we do not have exclusivity with the hotel, hence they have a small amount of rooms still available at the best available room rate. Please note this will be substantially more expensive than our rooms and the rate will likely differ between nights. If you are happy to pay this, please state this when you ring Reservations. You can book a room at the best available rate and ALSO ask to be put on the waiting list. Then if one of our rooms becomes available, you will be assigned that room instead.

Please note the hotel does not have any more availability for accessible rooms. If you join the hotel's Room Booking Waiting List and require an accessible room, please be very clear on your requirements with the hotel.

We hope this is clear.

The most important thing is that you liaise directly with the hotel in regards to your room booking. We do not make bookings on anyone’s behalf, nor do we know anything about the Room Booking Waiting List. To ring the hotel you should call 00353 21 454 9800 and speak to Reservations. Please note that Reservations work office hours Mon-Fri 9am-5pm so this is the best time to call. You can also email the hotel if you prefer at info@corkinternationalhotel.combut the hotel has specifically told us that they will respond quicker to phone queries.

We know some of you are anxious that you did not get a room booked. Please remember that the Convention is still almost a full year away and some people will decide not to attend. If for any reason you cannot attend and wish to sell your membership to someone on our Waiting List, please email members@idwcon.org . Please note you will need to contact the hotel directly to cancel your room booking.